An enquiry arrives without enough context. Someone searches for earlier conversations, forwards it to a colleague and checks later whether anyone replied. The difficulty spans discovery, knowledge and the way work moves.
A better path could begin with a clearer enquiry, bring relevant history to the responsible person and make the next action visible. AI assistance might help prepare a response, with a person reviewing it before it goes out. Each capability has a specific job in that journey.
Connecting those steps depends on the systems involved, accessible information, shared definitions and agreed permissions. Establish what can pass between systems and who owns the handovers before deciding what to automate. You may only need to improve one step to make a useful difference.